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Download for a data breach. How to avoid unwanted data acquisition in downloadable documents
Downloading a document from websites and cloud collaboration applications is a common practice for many businesses. The finance department downloads an invoice, the HR department, a CV, and Business Development an RFP. While it’s often as common as replying to an email, employees often forget there is active content and hidden metadata embedded in everyday documents that have the potential to cause major data breaches. Whether the document is shared via email or downloaded from the web, it contains automatically created sensitive information. This could be the author’s name, revision history, application software name, document version numbers, file location maps, track changes and quite often, super sensitive information that was accidentally embedded that shouldn’t have been and available for ‘everyone’ to see. Even metadata can be compromising if shared with people outside the organization – not just for those sharing the document, but those receiving it too. Therefore, it is important that employees know the security risks involved with downloading documents.
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